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Things to Consider When Choosing a Conference Venue

Attending a good conference can be a memorable experience - being in a group of like-minded people, learning new skills, making new friends and catching up with old ones. With this in mind, there are a few points to consider when choosing your next conference venue.

Firstly, embrace technology. Make sure that every room has wifi and the ability to host audio visual equipment. Many conferences revolve around a presentation and even social media so when choosing your conference venue, put wifi at the top of the list.


Hold your conference somewhere nice. People go to meet others, to exchange ideas and network so the venue needs to set the right tone. You want to attract visitors from around the world to come to the conference and enjoy the place so look for a venue in an attractive setting that international visitors will appreciate as much as a local audience. 

A conference venue must be easily accessible. Good connections to domestic and international airports and nearby cities are crucial to getting more delegates there for the event.

Decide on the size of the conference and that will help determine your conference venue. It needs to accommodate all of your guests and if you’re planning on having a reception or any catering, there will need to be space for this too.

Offering guests food and refreshments can be a nice touch so look for a venue that offers the option to work with caterers. Of course budget will play an important part in choosing a suitable conference venue and remember that a friendly team who will go the extra mile is also valuable. 

Nestled above the beautiful Wairoa River, Waverly on Wairoa's conference venue has stunning natural surroundings that every visitor will enjoy. We also offer fun team building activities including kayaking and other adventure activities that could be an extra attraction for conference delegates. The modern open plan venue is spacious and well set up with wifi.

Being just 15 minutes from Tauranga Airport, 1 hour from Rotorua and just over 2 hours’ drive from Auckland, makes Waverly surprisingly convenient given our superb location in the scenic Bay of Plenty countryside.


We offer a BYO refreshments service and we'll happily recommend suitable caterers. The team at Waverly will work closely with you to ensure the success of your Tauranga conference and we'll always go the extra mile! Talk to us about choosing your conference venue.



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